Manage Email Faster in Mail by Swiping

We all get too much email, and while Mail can’t help you get less (other than by making it easy to unsubscribe from mailing lists), it does provide shortcuts for processing your mail more quickly. Regardless of whether you’re using iOS, iPadOS, or macOS, you can swipe on messages in the message list to perform various actions—some of which you can customize. It’s an efficient way to work through email quickly.

Swiping on the iPhone and iPad

In iOS and iPadOS, when you swipe a short distance right on an unread message (from left to right), Mail displays a Read button. You can either stop swiping and tap it or keep swiping to the right to mark the message as read. If the message has already been read, that button changes to Unread. This swipe is great for those who like marking messages as unread to keep them around for later processing.

Swipe left (from right to left) a short distance, and you get three buttons, More, Flag, and Archive. (If you see Trash instead of Archive, that’s fine. We talk more about configuring which buttons you see shortly.) Tap Archive to store the message in an Archive mailbox (or All Mail for Gmail users), which is good for getting it out of your face without deleting it. Flag marks the message with a flag so you can find it again easily in Mail’s Flagged mailbox—some people do this to track messages that need replies or other actions. You can also swipe all the way to the left to archive the message with one motion.

If you tap More, you get a bunch of additional options (depending on the message) that include Reply, Reply All, Forward, Archive, Flag, Mark as Read, Move Message (for filing in another folder), Trash Message, Move to Junk, Mute (to silence notifications from the thread), and Notify Me (which alerts you when anyone replies to the message).

Do you prefer to have your full swipes manage mail in a different way than the default? Go to Settings > Mail > Swipe Options and choose which button appears when you swipe right or left. You can select only one unique action for the middle swipe left button and for the swipe right action.

If you prefer to delete messages instead of archiving them, select Archive in the Swipe Right settings and it will become Trash automatically if the account requires swiping left to offer the Archive button. If you use Gmail or some other email providers, you can reverse these settings (so swiping left offers Trash and swiping right gives you Archive) by navigating to Settings > Mail > Accounts > YourAccount > Account > Advanced and selecting Deleted Mailbox under Move Discarded Messages Into.

Remember that you can undo an errant swipe action by swiping left anywhere on the screen with three fingers or by shaking the iPhone or iPad, assuming you’ve left that setting enabled in Settings > Accessibility > Touch.

Swiping on the Mac

On the Mac, swiping works similarly, but fewer options are available. You can swipe right with two fingers to mark a message as read or unread, depending on its current status, or you can swipe left to delete or archive the message. Short swipes reveal a button you can click; long swipes perform the action without needing an additional click.

As with Mail in iOS, you can toggle the delete/archive setting by choosing Mail > Preferences > Viewing. Choose Trash or Archive from the Move Discarded Messages Into pop-up menu.

That’s it! Take a few minutes to practice swiping, and before long, you’ll be marking, flagging, and archiving messages with just a flick of the finger.

(Featured image by iStock.com/Pheelings Media)


Social Media: We can’t reduce your email load, but we can show you how to process it faster by swiping on items in Mail’s message list on your iPhone, iPad, or Mac. Details at:

Apple Previews M2-Based MacBook Air and Updated 13-Inch MacBook Pro

During its Worldwide Developer Conference keynote on June 6th, Apple took a brief break from showing off new features in upcoming operating systems to throw back the curtains on its new M2 chip and a pair of laptops that use it: an all-new MacBook Air and an updated 13-inch MacBook Pro. Apple said that both laptops will be available in July.

Next Generation M2 Chip Boosts Performance, Offers More Memory

Although we’re still wrapping our heads around the insane performance offered by a Mac Studio with the M1 Ultra chip, Apple is already introducing the next generation of chips to power the Mac line, beginning with the M2. It includes an 8-core CPU and 10-core GPU, and builds on the capabilities of the M1, increasing CPU performance by 18%, GPU performance by 35%, and Neural Engine performance by 40%. It also offers up to 24 GB of unified memory (16 GB max in the M1) and expands memory bandwidth by 50%. Impressive numbers, but still well under the capabilities of the M1 Pro. We expect Apple to release an M2 Pro, M2 Max, and M2 Ultra within the next year or so.

New MacBook Air Brings Complete Redesign

Apple claims the MacBook Air is the world’s best-selling laptop, which isn’t surprising, given the model’s svelte size, zippy performance, and reasonable price point. For this revision, Apple changed the previous wedge-shaped design to a squared-off look that echoes recent Apple products like the 24-inch iMac and iPhone 13. It’s otherwise similar in size to the previous model, though just a touch thinner and lighter. It’s the same width and a bit deeper, likely because it boasts a 13.6-inch screen and a full-height function key row with Touch ID. Happily, it now charges using Apple’s MagSafe 3 technology. You can get the new MacBook Air in four finishes: silver, space gray, starlight, and midnight.

The new MacBook Air’s screen isn’t just bigger, it’s also better. It has a slightly higher resolution of 2560×1664, it’s brighter, and it supports up to 1 billion colors. In other words, it’s gorgeous, and you can supplement it with an external display up to 6K in resolution. Embedded at the top of the screen is a better webcam with a 1080p resolution instead of the previous 720p resolution. Apple also enhanced its audio capabilities with a four-speaker sound system and a three-mic array with directional beamforming.

The price of the M2-based MacBook Air starts at $1199, but additional processing power, memory, and storage are available:

  • Chip: Choose from either an M2 with an 8-core CPU and 8-core GPU or one with an 8-core CPU and 10-core GPU ($100).
  • Memory: 8 GB of unified memory is standard, but you can opt for 16 GB ($200) or 24 GB ($400).
  • Storage: The base level of SSD storage is 256 GB, with upgrades to 512 GB ($200), 1 TB ($400), or 2 TB ($800).

Like the previous M1-based MacBook Air, the new model sports two Thunderbolt/USB 4 ports on the left side (next to the MagSafe port) and a 3.5 mm headphone jack on the right side. It also supports Wi-Fi 6 wireless networking and Bluetooth 5.0.

It comes with a 30-watt USB-C power adapter, or you can pay $20 more for either a 35-watt power adapter with two USB-C ports or a 67-watt USB-C power adapter that supports the M2-based MacBook Air’s fast charging capabilities. If you opt for the higher-end M2 chip and at least 512 GB of storage, you get one of the more-capable power adapters for free.

Although the new MacBook Air is a little more expensive than a comparably configured M1-based MacBook Air, it sports better performance, more memory, a bigger and better screen, a better webcam, a larger function key row, better speakers, and MagSafe 3. Nevertheless, if you’re working on a tight budget, the least expensive M1-based MacBook Air remains available for $999, and it’s still a fine machine.

In the end, it’s hard to go wrong with the new M2-based MacBook Air when upgrading from an Intel-based Mac laptop or supplementing your desktop Mac with a laptop. It’s small, light, powerful, and cost-effective, if not a significant enough jump to warrant upgrading from an M1-based MacBook Air.

Updated 13-inch MacBook Pro Gains M2 Chip

While the new MacBook Air is a complete redesign, the updated 13-inch MacBook Pro is unchanged from its M1-based predecessor, apart from the move to the M2 chip. Since that’s the same chip that’s in the MacBook Air and the price is identical for comparable configurations, the question becomes why you’d buy the 13-inch MacBook Pro instead of the new MacBook Air.

On the plus side, the 13-inch MacBook Pro has cooling fans that enable it to maintain peak performance for sustained loads—the fanless MacBook Air will throttle itself to avoid overheating if you push it for too long. The MacBook Pro’s battery life is likely a little longer, given that it has a large battery. Finally, it has a Touch Bar instead of a function key row, which some may like.

However, the new MacBook Air’s slightly larger screen supports more colors (1 billion versus millions), and the MacBook Air has a better webcam and potentially better speakers. It’s also a little thinner and lighter.

In balance, we recommend the MacBook Air unless you love the MacBook Pro’s Touch Bar, which seems to be on the way out. The 13-inch MacBook Pro starts at $1299 for an 8-core CPU, 10-core GPU M2-based model with 8 GB of unified memory and 256 GB of SSD storage. The build-to-order options are the same as for the MacBook Air.

(Featured image by Apple)


Social Media: At its WWDC22 keynote, Apple unveiled a completely redesigned MacBook Air and an updated 13-inch MacBook Pro, both powered by the next-generation M2 chip. Read on for details:

11 Features to Look Forward to in Apple’s 2022 Operating Systems

It’s that time of year again. Apple CEO Tim Cook and numerous Apple employees took the virtual stage again at the company’s Worldwide Developer Conference keynote on June 6th to share what we can expect to see later this year in macOS 13 Ventura, iOS 16, iPadOS 16, and watchOS 9. (Almost no mention was made of tvOS or the HomePod, but Apple will undoubtedly move them forward in small ways as well.)

The announcements came thick and fast, and like last year, many of the technologies cut across several of Apple’s operating systems. Before we dive in, however, remember that some older devices won’t be able to upgrade. Here are the basic system requirements, though certain features won’t be available on all devices:

  • macOS 13 Ventura: iMac, iMac Pro, MacBook, and MacBook Pro from 2017 and later. MacBook Air and Mac mini from 2018 and later. Mac Pro from 2019 and later. Mac Studio from 2022.
  • iOS 16: Second-generation iPhone SE, iPhone 8, and later
  • iPadOS 16: Fifth-generation iPad and later, fifth-generation iPad mini and later, third-generation iPad Air and later, and all iPad Pro models
  • watchOS 9: Apple Watch Series 4 and newer, including the Apple Watch SE

Here are the promised new features we think will have the most impact on your Apple experience. Assume that these features are available on the Mac, iPhone, and iPad unless otherwise specified.

Customizable iPhone Lock Screen

We’ve been able to put a photo on the iPhone’s Lock screen for years, but that’s it. With iOS 16, Apple is opening up lots of customization options along the lines of what you can do to Apple Watch faces. To start, you can customize the font, color, and placement of various options, just like a watch face. Photos dynamically display in front of the time, and you can have a set of photos shuffle throughout the day. Widgets from Apple and third-party developers provide at-a-glance information so you can check the weather, say, without even unlocking your iPhone. Notifications now scroll up from the bottom, and Live Activities help you stay up on the music that’s currently playing or the latest score in the big game.

Messages Gains Editing, Undo Send, and Mark as Unread

At long last, Messages will let us edit messages after sending, undo sending to call a message back, and mark messages as unread. The first two features are essential for clear communication, especially when you’re fixing auto-correct failures, and being able to mark messages as unread ensures that you won’t forget to respond to something that you read when you’re not in a position to reply.

Mail Adds Undo Send, Scheduled Send, Follow-up, and Remind Me

It’s surprising that Apple hasn’t spent more time on Mail in recent years, but that’s changing in 2022, when it will gain some welcome features that are commonplace in other email apps. You’ll be able to undo sending, which is helpful when you remember something to add to a message within 10 seconds after clicking the Send button. For more specific timing, scheduled send lets you specify when a message should go out. This is helpful when you are working on the weekend or late at night but don’t want your co-workers to feel that they need to reply right away.  Mail will also move sent messages that haven’t received replies to the top of your inbox so you can follow up, and you can set a reminder to come back to messages that you’ve opened but not dealt with (many of us just mark those as unread).

Multi-Stop Routing in Maps

No longer are you limited to a single destination when creating a route in Maps. You’ll be able to specify up to 15 stops on a route, making it easy to build a trip that includes a swing by your favorite diner, a quick visit with an old friend, and a pilgrimage to the World’s Largest Bull in Iowa.

iCloud Shared Photo Library Improves Family Photo Sharing

Apple’s latest attempt to help families share photos looks like the best yet—certainly better than the shared Family album that’s created for Family Sharing groups now. It will be a completely separate iCloud photo library shared with up to five other people. You’ll be able to populate it with all your existing photos or a subset based on start date or who’s in them. Everyone will have equal permission to add, edit, favorite, caption, and delete photos, so maintaining and improving it becomes a group activity. Sharing new photos will be easy with a switch in the Camera app, automatic sharing based on proximity to family members, and sharing suggestions in Photos.

Passkeys Aims to Replace Passwords… Eventually

Apple’s new Passkeys technology, which is associated with the work of an industry consortium called the FIDO Alliance to ensure cross-platform support, aims to replace passwords for websites and apps with private passkeys that are stored only on your device and accessed by Touch ID or Face ID. Passkeys are easier to use than passwords and significantly safer because they can’t be stolen from websites and each one is specific to the site for which you create it. They’ll be available on all your Apple devices, syncing end-to-end encrypted through iCloud Keychain.

Use Your iPhone as a Webcam for Your Mac

Mac webcams are nowhere near as good as the rear-facing cameras in your iPhone, so Apple is helping us improve our videoconferencing by using an iPhone as a webcam and microphone. The feature, called Continuity Camera, works wired or wirelessly and can automatically switch to using your iPhone as a webcam when you bring it close to your Mac. It provides Portrait mode to blur the background, Center Stage so you can move around, Studio Light to dim the background and illuminate your face, and even Desk View to show what’s on your desk in front of your Mac. Apple says Belkin will be making clips to attach your iPhone to your Mac.

Stage Manager Offers New Window Management Approach

We’re not yet sure what to make of Stage Manager, which is Apple’s new approach to window management on the iPad and Mac. It puts one app in the center of the screen while keeping other apps off to the side, making it easy to flip between apps or show multiple apps at once. It doesn’t replace traditional window management—you have to turn it on in Control Center—so you won’t be forced to change, but it might be welcome, especially on the iPad, where it also enables the use of an external display.

Simultaneous Dictation, Touch Selection, and Keyboard Editing

On the iPhone and iPad, you’ve been able to tap a microphone button to invoke Dictation, a huge boon when you want to send a message without typing. In iOS 16 and iPadOS 16, Apple has radically improved Dictation, so you can now simultaneously talk, type, edit on the keyboard, select text via touch, and use the Apple Pencil (on an iPad). Dictation will also automatically add commas, periods, and question marks as you dictate, and you can insert emojis with voice commands. Sadly, it seems that the Mac gets only the punctuation and emoji capabilities.

Medications App on the Apple Watch

Many of us have to take medications, vitamins, and supplements regularly. To help us better manage our health, Apple is adding the Medications app to watchOS 9. You’ll be able to enter your meds in the Health app on the iPhone, be alerted to any critical interactions between drugs, and have your Apple Watch notify you to take the right pills at the right times.

Weather App Appears on the iPad and Mac

Finally, because our list goes to 11, Apple says it’s bringing the Weather app to the iPad and the Mac. Since Weather has been on the iPhone since the beginning, it’s hard to fathom what took Apple so long. If you haven’t already jumped ship for one of the 17,000 other weather apps out there, you’ll be able to enjoy using Apple’s built-in app in iPadOS 16 and macOS 13 Ventura.

Apple’s upcoming operating system releases boast many other new features, and we plan to explore more of them once everything ships in a few months. We’ll let you know when it’s time to update!

(Featured image by Apple)


Social Media: At its Worldwide Developer Conference keynote, Apple announced oodles of new features that we’ll see in macOS 13 Ventura, iOS 16, iPadOS 16, and watchOS 9 later this year. Here are the ten—no, eleven!—features we think you’ll most like:

How to Recover from Overzealous Auto-Correct Curly Quotes

Most of the time, it’s appropriate when an auto-correct feature turns single and double hash marks into single and double curly quotes. However, there are times when the curly quotes are awkward for some reason or actively wrong. For instance, hash marks indicate feet and inches, as in 5′ 6″. You could attempt to disable the auto-correct feature or copy and paste a hash mark from some other place, but the simple fix is to type the hash mark, watch auto-correct change it, and immediately press Command-Z to revert to the hash mark. We can’t guarantee this will work in all situations, but it’s generally effective.

(Featured image by iStock.com/nicoletaionescu)

Easily Share Wi-Fi Passwords with Other People and Devices

You’re on vacation with your family, staying in an Airbnb, with multiple Apple devices to connect to the apartment’s Wi-Fi. Typing the password repeatedly would be a pain, but happily, Apple has added a password-sharing feature to all its operating systems. Once you enter the password on your iPhone, whenever someone else—or another of your devices—tries to connect to the Wi-Fi network, your iPhone will prompt you to share the password. Tap Share Password and then Done. It’s also a great way to share your home Wi-Fi password with a visitor. (For password sharing to work, both devices must have Wi-Fi and Bluetooth on and Personal Hotspot disabled, and you and the other person must have each other’s Apple ID email address saved in Contacts.)

(Featured image by Adam Engst)